How to Follow Up on a Job Application (with examples)

Days after sending a job application, you can wait a bit further to receive communication from the hiring company. Alternatively, reach out to the appropriate talent acquisition executive to get information on your recruitment situation.

Many job applicants opt to reach out to the relevant hiring organizations since waiting it out can be quite frustrating. But even with that said, it is essential to understand that following up on a job application is quite a delicate affair. You do not want to come off as impatient to your potential boss; so, it is necessary to be crafty when soliciting information regarding the state of your application.

For starters, you need to check the position’s description to ascertain whether communicating with the company after submitting your CV is required. See, some will specify when to contact their officials, making it clear for you to know the perfect moments for making your inquiries. Others expressly forbid any form of communication intended to gather information on the status of your job application. So, you must play by the set regulations.

That said, following up on a job application comes down to two ways; phone call or email. Right below, we are going to delve deeper into each of these means of following up.


How to Follow Up on a Job Application by Phone

A short phone call to the talent acquisition executive in a company you have interviewed with might be what sees you land your dream employment opportunity. Each day, hiring executives to have to go through hundreds of applications, meaning it is easy for yours to get lost or worse still, forgotten in their inboxes. As such, by making a phone call, you can get the recruiter to pay attention to your resume. Nonetheless, only make a phone call after waiting for between five and ten days of sending an application. 

So, exactly how do you go about it? The first thing is to make the telephone call acceptably early in the morning or late in the day as hiring personnel are less likely to be in conferences, seminars, and so forth at those times. If your call is not answered, ensure that you try one last time before leaving a message containing your name and the role you want. Then, you can finish by giving thanks to the recruiter for considering you and say that you will be happy to get any feedback regarding your application’s status. Most importantly, ensure that you provide your number to make it easy for company human resource executives to communicate with you.

When conversing with the firm’s executive, go straight to your intent. Tell the person about the position you intend to fill and specify your name. After that, ask them politely if they can reach out to offer relevant information regarding your recruitment state. Finish your correspondence by thanking the hiring executive for their time and giving your telephone number for further communication from them.  

Here are important considerations when calling talent acquisition executives in organizations that you want to be employed in:

Ask Whether Your Call Is Convenient

Begin the phone call by inquiring if the employer can speak to you at that time.  If they cannot at that time, ask them if they want you to call some other time again.

Highlight Your Competencies

Ensure that you tell the talent acquisition executive about your skills and experiences and how they will be of advantage to their organization. Just like in an interview, they are some issues you should never say during the call. Take a minute to familiarize yourself with them to avoid them in the future.

Example of a Follow Up Phone Call

Below is an excerpt of a speech indicating how to follow up on a job application via phone call:

Hello [Hiring Manager’s Name], I am [Your Name]. I sent my resume to apply for a job [XYZ] a fortnight ago. I’d like to ascertain whether my application was received and also inform you of my continued interest in the role. I will appreciate a chance to converse with you regarding the issues affecting your firm. If you require some more details on who I am, kindly let me know, I am ready to avail all the necessary information to you.


How to Write a Simple Follow-Up Email

Assuming, you have submitted a great resume, and after a long wait, the firm you dream of joining hasn’t contacted you. The wisest path to take in this scenario is to use a follow up letter to get an answer from the company’s HR via email. Ideally, a good follow up email sticks to a proper and formal design. First, it must feature a precise subject, e.g.:

“Follow up for an application for [Position Title]”

Such a subject immediately tells the recruiting manager why you’ve written to them. On the body of the email, add a short salutation, followed by the intended recipient’s surname. If you don’t know the person’s gender, it’s fine to use their two names (first then followed by last). Kindly declare that you still want to be considered for the open position that you applied for and submit the reasons you think make you a wonderful fit. Keep your email short and to the point. Remember to be polite throughout.

Wrap up the email by thanking the recipient for their time and put your signature. Last but most importantly, proofread what you’ve written word by word to detect and remove any grammatical mistakes you may have made. Check out an ideal example of an email following up on job application:

Subject: Following Up on [Job Title] Application – [Your Name]

Dear [Hiring Manager’s Name],

I applied for the position [XYZ] that was listed on Prime Newspaper a few weeks ago and would like to inquire about your decision timeline kindly. I am excited at the prospect of working in your firm and assist in bringing in new customers/ developing world-class products (mention what you’ll be doing in the new role) alongside your team.

Kindly contact me for any more details you might require from me.

I am eager to hear from you.


[Your Name]



Job Application Follow Up Email Sample Directly to the HR

Sometimes, an email or telephone contact isn’t listed on the company page. If that is so, you can opt to craft a letter following up on a job application and send via mail. The letter should adhere to the accepted formal structure. At the top, write your details. Then, skip a line and follow up with the date when you are writing the letter. Below this information, put down the talent manager’s name, their title, the company’s physical address and finally, the salutation.

Move on to the body of the letter, where you should describe the purpose of your writing. Wrap it up by showing your appreciation for their time, followed by your signature, official names, and contacts. Take a look at a great sample illustrating how to write such a letter:

[Your  Name]

XX City, NY 01234


September 26, 2019


[Hiring Manager’s Name]

Hiring manager

[Company Name]

ABC Street

Niagara Falls, NY 56789

Dear [Hiring Manager’s Name],

I am writing to you to inquire about the receipt of my resume and letter of application for post [XYZ] that I submitted to your office address earlier this month. I was informed that I would receive a response in about two weeks. However, I am yet to get any communication.

I, again, take this opportunity to retaliate my interest in role [XYZ]. I have capabilities and experience to carry out the responsibilities that come with this opportunity effectively. I have four years of working experience in a similar capacity in company X and received commendations (state your relevant achievement or skill).

Please reach me at or 333-444-5678 for any more information.

I am much grateful for your consideration.



[Your Name]


Is It Okay to Follow Up Much Earlier?

If you have been contacted by a different employer and still awaiting communication from your favorite option, it may force you to follow up right away. Consider sending them a letter saying that another offer is on the table and that you’ll be willing to forfeit it if they’re still considering you. Also, note down the date that the company offering you employment has asked you to communicate a decision. This move might land you an interview with your number one choice.

Now, even though following up on a job application may feel a little unusual, recruiters expect job candidates to do it. Therefore, don’t refrain from it thinking that you’re either disturbing or annoying the potential employer. A well-executed follow up will likely boost your chances of securing that coveted posting. Remember, wait a week after applying. If you don’t receive communication after another week, call up the company.

Random posts
9 Ways to Level-Up Your Productivity at Work

Staying always productive and making the most of your time is crucial for your further career development. In order to increase productivity and achieve success, you have to be more conscious of how you manage your working hours, what is your daily routine and change your habits if needed. We have prepared for you the most useful tips to boost productivity, ways to improve performance at work and most importantly to stress less.

We Are Live on Product Hunt!

We`ve been holding the news back for some time but now we are ready to announce that our life changing career builder is now available at the top marketplace Product Hunt!

20 Incredible Recruitment Ad Campaigns That Will Make You Smile

Hiring ads should not be boring if the company needs people with extraordinary thinking and abilities. You may know the traditional approach to picking the candidates. However, by looking at the offered 20 hiring ads, you may change the way you view the recruitment process completely, and it may play you in hand.


6 Hack to Master Your Resume and Get a Job Even without a Degree

There are many options to boost your career, especially, if you already have a degree. In reality, there are much, much more career paths without college than you would think. So, here are some ideas on what to do, if you think your resume does not look as strong as it should be.

Wondering How to Get a Job at Tesla? Follow These Simple Steps

Tesla, oh, Tesla. The Tesla Company is the talk of the town nowadays. This Silicon Valley gem, this marketing disaster/miracle seems to be on everyone’s mind lately. It has been plaguing and terrorizing all of the media outlets for the past 5-6 years. Every day there’s some new article on Tesla, a critique on Tesla’s company policies, an exposé on Elon Musk, an opinion piece on how Tesla is the future of all companies, and the list goes on.


15 Ways to Bounce Back from a Horrible Day at Work

Imagine you woke up in the morning, went to the kitchen and spilt your perfectly made cup of coffee over your white trousers. Then put both contact lenses in the same eye. You stuck into a traffic jam and was late for the meeting with your boss. You burst in his cabinet with a brown spot on your pants, blinking with one eye and the whole management team stared at you paralyzed with shock. When you finally arrived at your workplace, you found out that your computer was broken and all the data was lost. 

How to Explain an Employment Gap on Your Resume (with examples)

The job hunt is never easy. But what if your resume employment history is far from perfect? Some of us can take some time off from work for different reasons. Some people take this time to raise a child, finish their education, travel abroad. Some people got laid off or even fired from a previous job and it took a few months to find a new one. What is the perfect way for explaining gaps in employment? We will show you how to create a consistent resume that will demonstrate that you are a reliable professional who is a perfect fit for a job.

How to Survive an Interview with a CEO and Still Look Smart

A regular interview with a company’s hiring manager or a recruiter can be tough. Having an interview with the CEO of a company is a whole different matter. Even the average CEO carries a level of professionalism that makes any applicant interacting or giving a presentation to them have jitters. The truth is, CEOs are not like regular recruiters and interviewing with them will need special preparation.

Say Goodbye to Debts! Get the Job with Student Loan Forgiveness

According to the U.S. Bureau of Labor Statistics the prices for higher education have grown by 52.7 percent from August 1997 to August 2017 and these numbers tend to increase. We have good news for you though – your head-ache-debt can be repaid by your employer. Certain companies provide grants to pay off student loans although these benefits are not so popular among the vast majority of the employers. The financial aid you receive depends on such factors as job tenure, time since graduation, eligibility and loan type. Let’s take a look at them first.

20 Most Unusual Job Interview Questions and How to Answer Them

Job interviewing process is quite stressful. Dozens of typical questions, on which your future career depends. But it can turn into a real catastrophe when the recruiter starts asking you quiet weird interview questions. An unprepared applicant may stuck disoriented and lost. But after reading this article you will know why you’re asked odd interview questions and what kind of answers you’re expected to give.